PINK SHIRT DAY 2021: CELEBRATE EQUITY, DIVERSITY, AND INCLUSION ACROSS THE VPFO
The VPFO Equity, Diversity, and Inclusion (EDI) Committee presents Pink Shirt Day on February 24, 2021. The VPFO will be celebrating equity, diversity and inclusion across our portfolio with a virtual event and cookies for those working on campus. If you are on campus, cookies will be sent to your work locations.
The VPFO encourages everyone to wear a pink shirt, and join in on Zoom to hear an update on where the VPFO is going with Equity, Diversity, and Inclusion (EDI).
Date: Wednesday, February 24, 2021
Time: 9:30-10:30 a.m.
Download zoom backgrounds from vpfo.ubc.ca/edi
Please contact Linda Roseborough (linda.roseborough@ubc.ca) if you have not received a zoom link in your outlook calendar.
UPDATING GREEN CLEANING PROGRAM DOCUMENT
Custodial Services is updating the Green Cleaning Program document which is used as a component for LEED certification on the buildings we maintain. The percentage of sustainable items, by cost, of all possible sustainable items consumed by the operation has increased since 2017 from 98.2% to 99.5% bringing us closer to our goal of being 100% sustainable in our use of chemicals and paper products.
For information on Green Cleaning Program:
https://buildingoperations.ubc.ca/accountability/sustainability/custodial-initiatives/
DE-ENERGIZATION & LOCKOUT TRAINING– NOW ON CANVAS
De-Energization & Lockout training is now available on Canvas for UBC Facilities. This training will replace In-Person training moving forward.
This course is designed for UBC Facilities workers who will need to de-energize and lockout machinery and equipment so that work can be carried out without the unexpected energization or startup of machinery or equipment, or the unexpected release of stored energy in the machinery or equipment.
To enroll in the De-Energization and Lockout course, employees will need to:
- Use this link: https://wpl.ubc.ca/browse/safety-trainings/courses/wpl-safe-tc03
- Complete the training modules and quiz
If you have questions, contact Lori Takenaka at lori.takenaka@ubc.ca.
PLANON : ENTER NOTES IN INTERNAL COMMUNICATION SECTION
Notes left in the Internal Communications section in the app will show up in the Communication Logs in the Planon back office.
If another technician gets reassigned to a particular sub-order, they will be able to see notes you’ve left using the Internal Communications section. If you leave a note via the Comments field, the next technician won’t be able to see any previously-saved notes.
Heads and Service Centre will be able to see the notes left via Internal Communications even while the sub-order is still assigned to you in PMFS. If you leave a note via Comments, the note would appear in Internal Notes in the Planon backend, but only AFTER changing the status of the sub-order to “Discontinue”, which releases the work order back to the internal coordinator.
For better transparency and communication, please leave notes in the ‘Internal Communication’ section in Planon.
T4/T4A TAX SLIPS NOW AVAILABLE FOR FACULTY AND STAFF
UBC issues tax slips online as PDFs that are identical to the printed form and are accepted by the Canada Revenue Agency (CRA) when filing your taxes.
UBC faculty and staff can now access their payroll-related 2020 T4 and T4A tax slips for personal income tax returns through Workday.
Full information is available on the UBC Finance website:
https://finance.ubc.ca/announcements/t4-t4a-statements-faculty-and-staff-are-now-available
BRIGHT IDEAS: WE WANT TO HEAR FROM YOU!
We know this year has been filled with COVID-19 information and adapting to new changes both in the workplace and at home, and you may not have had time to present your Bright Ideas.
But we are always look forward to hearing your input on operational efficiencies as well as any new and fresh ideas you have to share with the department. A Bright Idea submission can also lead to winning one of our staff awards at the end of the year!
We encourage everyone in Building Operations to submit their Bright Ideas that contribute to the success of our five departmental strategic priorities:
- Employee Engagement
- Leadership Development
- Asset Stewardship
- Innovation
- Customer Experience
Please visit https://buildingoperations.ubc.ca/staff/bright-ideas to learn more and submit your Bright Idea. If your Bright Idea is selected, you will be contacted and possibly asked for a follow up meeting to further expand on your idea.
WEEKLY EMERGENCY TIP: TEXT, DON’T CALL
TIP: During a disaster such as an earthquake, cellular networks will be overwhelmed. Use text messaging, social media or email to communicate with family and friends instead of calling.
For more information about staying connected in a disaster, visit Government of Canada’s website at: