Building Operations Weekly

Top Stories

Employee Engagement

Custodial Night Shift Celebrates Time Loss Accident Free for 2018

A huge congratulations and applause goes out for our Custodial Night Shift Team, who has gone the entire 2018 year without a time loss accident/incident. The accomplishment is that much more impressive given that the Night Shift frequently uses heavy equipment and machinery to restore and maintain our floors on campus.

Thank you for your attention to working safely every day, and making a safe work environment a priority!

Customer Experience

Road Closures as of April 10–Plan Your Routes Accordingly

New Bus Exchange Opens April 15th…Construction Work Continues at Old Loop

Starting Monday, April 15^th the arrivals platform, on the east side of the Aquatic Centre, in the new UBC Bus Exchange will be open to all diesel buses arriving to campus. Upon arrival to campus, pedestrians can walk north between the SRC and Aquatic Centre or on the south side of the Aquatic Centre. The pathway connecting the bus exchange to University Boulevard will remain closed due to ongoing construction. See map below for pedestrian route.

Bus stops on Student Union Boulevard will be moved into the new UBC Bus Exchange starting Monday, April 15^th. Below is the UBC Bus Loop Map showing where bus stops will be located.

New Storm Connection Installation for MacInnes Parkade and Field April 16 – 26 Affecting Pedestrian Traffic

New fence line erected to allow installation of new storm connection for the MacInnes parkade and field. South bound pedestrian traffic affected.

88th Congress of the Humanities and Social Sciences Coming to UBC in June

Hosted by different Canadian universities each year, the annual Congress of the Humanities and Social Sciences is being held here at UBC. Congress 2019 is the convergence of over 70 scholarly associations, each holding their annual conference under one umbrella. Now in its 88th year, this flagship event is much more than Canada’s largest gathering of scholars. Congress brings together academics, researchers, policy-makers, and practitioners to share findings, refine ideas, and build partnerships that will help shape the Canada of tomorrow.

Organized by the Federation for the Humanities and Social Sciences, we are expecting over 8,000 attendees for the duration of Congress which is scheduled from June 1 – June 7.

Here are the buildings that will be used for Congress. Please ensure that you plan any noisy or disruptive work before or after Congress.

Audain	Gage
AERL	Geography
Allard Hall	Hennings
Robert H. Lee Alumni Centre	Ike Barber
Henry Angus	Indian Residential School
Aquatic Centre	Lasserre
Arbutus	Life
BC Binning	Liu Institute
Buchanan	Life Sciences Centre
Buchanan Tower	Klinck
Chemistry	Marine
CK Choi	Math
Centre for Interactive Research on Sustainability	MacMillan
David Lam	Michael Smith
Hugh Dempster	Music
Dorothy Somerset Studios	AMS the Nest
EOS Main	Orchard Commons
Earth Sciences Building	Ponderosa Oak House
Food Nutrition and Health	Scarfe
First Nations Longhouse	Social Work
Frank Forward	School of Population & Public Health
Forestry	West Mall Swing Space

Please note that there will be specific cost recovery work that will need to be done in preparation for Congress. We will share with the responsible crews as we receive more details. Hosting this event is a great honor for UBC and we can take pride in the fact that we are responsible for the exceptional indoor and outdoor spaces that make up UBC!

Asset Stewardship

Inventory Clean Up Underway as Weber Contract Expires August 31st 2019

As most of you are aware, our contract with Weber was extended and will expire on August 31, 2019. In preparation, Stores has been working hard with all of the trades to clean up our inventory. We have updated descriptions, added manufacturer and their part numbers, uploaded pictures when available, and reviewed the stocking levels. We have reviewed the Weber Contract and will be changing the way we receive inventory.

What does that mean? It means that we will be looking to have multiple suppliers based on the discipline and requirement. For example, we would have a primary supplier for plumbing supplies. This will be our primary based on general inventory requirements and the manufacturers/brands they support. Specialty or non-stock items not supported by this supplier can be sourced elsewhere.

Our schedule of tenders and estimated timelines are:

Plumbing and Pipe Fitting Supplies – tender issued May 5 – implementation anticipated for July 2, 2019
Electrical Supplies – tender issued May 17 – implementation anticipated for August 2019
Building Supplies – tender issued June 5 – implementation anticipated for September 2019
Custodial Supplies – tender issue July 5 – implementation anticipated for September 2019

How will you be engaged? We are working closely with your managers and trade heads to establish the requirements and expectations. We will also be attending your crew talks to discuss trade specific issues and concerns.

What happens if our current Weber contract expires before we have a new supplier? We have strategically tiered our proposal calls in such a way that we can gradually implement new suppliers rather than all at once. This should help with the transition and ensure we will have supplies. However, if our current contract expires prior to all implementation, then we will place orders from where ever we need to in order to get materials and supplies. Our purchase orders are a form of contract and will be issued regardless of having a larger agreement with an organization.

Enhanced Campus Wide Login (CWL) Introduced Across the University For a More Secured Access

There’s a new step for logging into UBC applications. As part of the ongoing effort to enhance cybersecurity at UBC, the university will be introducing multi-factor authentication (MFA). All Building Operations staff must be signed up by the end of May 2019. The news step includes a second method of authentication when you use your CWL and password to log into UBC applications.

Why are we doing this?

It’s a UBC-wide initiative for:

Increased Data Security – like when you sign into online banking
New UBC-wide software system – WorkDay!

Who decided this?

UBC’s Chief Information Security Officer

How will it work?

Decide which devices you want to sign up with, for example:
- Personal cell phone
- Token
- Home phone
- All of these
Get signed up by visiting https://mfadevices.id.ubc.ca/ or get extra help
When you log into certain programs such as UBC Parking, you will need to enter a second authentication.

Need more information?

Stop by UBC Privacy Matters Pop-up, at the Earth Sciences Building in the main atrium from April 15-18.

Technicians will be on hand to answer questions you may have about the Enhanced CWL project, including:

How can I download and use the mobile app for authentication?
What are my authentication options when I’m travelling?
How can I obtain a hardware token?

Coming to a crew talk near you!

Or contact Deb Capps, deb.capps@ubc.ca.

Call Custodial Services Main Office To Access a Custodial Room To Do Maintenance Work

A friendly reminder that if you need to access a custodial room to do backflow testing, mechanical or electrical work, to please call the main office at 604-822-2664 ahead of time to let us know you’re requiring access.

Never use any equipment or tools in a custodial room as we have specific procedures, and specific uses for the mops and cloths of which you may be unaware. Please treat our custodial equipment with respect.

Leadership Development

Introducing Our New Member of the Team–Darcy Nickerson

After 3 years of searching, Building Operations was successful in fulfilling the outstanding Bricklayer/Mason role. Darcy Nickerson comes to us with varied experiences in the trade, working on commercial and private projects throughout his career. Prior to commencing his employment with us, Darcy worked on the Exchange Residences Project at UBC. What drew Darcy into the trade? His passion as an artist (see attached picture). He feels that his work is a form of art and not 2 jobs are similar. Whether it’s detailed stonework, laying brick or fixing pavers, the end result is a calculated creation. Please welcome Darcy to Building Operations and the UBC community.

Check Out www.hr.ubc.ca/careers for Current Building Ops Job Postings

Know anyone interested in working in Building Operations? Let them know about our current job postings

Job #33425 Roofer & Caulker
Job #33426 Operating Engineer