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Innovation
ELECTRICAL GEOGRAPHIC ZONE UPDATE
Back in Oct 2018, the zone electricians piloted a geographic zone model for 6 months. As the pilot wraps up at the end of March 2019, four options were proposed to the Building Operations Leadership team at the end of February:
- Continue with electrical geo zone, as is (electricians only)
- Create geo zones for all other zone crews
- Revert back to coloured zones but remain with a sub-head who vets work
- Revert back to coloured zones with guided autonomy
After discussions and review of electricians feedback, the decision is to continue to leverage the successes of the geographic model for the electricians only.
Benefits to the geographic zone model include:
- Increased efficiency with buildings close by
- Vetting of incoming service requests by the geo zone electrical subhead
In future, we will need to spend time evaluating other coloured zone crews, and analyze how other crews could fit into a geographic zone.
Feel free to contact Deb Capps at deb.capps@ubc.ca for more information and/or further thoughts.
EMMS UPDATE
Activity and progress continues with our EMMS project. Contract negotiations are still underway and are expected to wrap by the end of this week. Final approval of the overall project is April 18th at the Board of Governors meeting. The EMMS team continues with current state process mapping workshops.
In the workshops, the processes were captured like this:
In the background, Hayley and Evan are turning them into this:
The process is clearly outlined, with “pain points” highlighted, and ready from our new vendor to review and advise upon how the process fits with the new system.
Currently, the data governance team is focused on data quality profiling and cleansing. There is also preparation on the integration front, recognizing the actual landscape and the needs/options for integration between EMMS and the various systems (especially Workday).
Thank you to everyone who continues to support the workshops, your expertise and engagement is invaluable, and has made each session enjoyable too!
Asset Stewardship
RESTRICTIONS FOR ELEVATOR LOADING ARE REQUIRED TO PREVENT BREAKDOWNS, EQUIPMENT DAMAGE AND TO IMPROVE USERS SAFETY.
At UBC Vancouver almost all elevators are ‘Passenger Elevators’. This means that they are designed to move a distributed & balanced load safely up to the maximum weight restriction posted within the car. When moving heavy objects due diligence must be taken to ensure both the elevator capacity is not exceeded nor a unbalanced point load is created in the elevator.
Ongoing discussions with Facilities Managers and others within the university community have identified preventable reasons for elevator breakdowns and equipment damage. Very few elevators are designed and constructed for moving heavy objects.
There is an Information toolkit being distributed to Infrastructure Development, Energy & Water, Risk Management and Building operations for the purpose of informing staff and clients. Marcus Drozdzik at marcus.drozdzik@ubc.ca is available to clarify elevator loading information to any group that places a request.
For more information, please visit the elevators section of the Building Operations website.
WESBROOK MALL IS GETTING A FACELIFT
Upgrades are underway on this major north–south roadway at UBC, focusing on improvements for pedestrians, cyclists and public transit plus changes for a new 41st Avenue B-Line coming September 2019.
For more information visit Campus & Community Planning website.
Leadership Development
EMERGENCY MANAGEMENT TRAINING AVAILABLE FOR 2019
Emergency Management Training, Exercising and Engagement program courses are now available, at no cost to all UBC faculty and staff throughout the year. The courses will provide different levels of training for individuals to learn the tools required for response and recovery.
Visit Risk Management Services’ website or speak to your manager for more information.
BRIGHT IDEAS AND STAFF EXCELLENCE
HAVE AN IDEA THAT YOU THINK WILL MAKE THE ORGANIZATION STRONGER AND BETTER? WANT TO NOMINATE SOMEONE FOR THE GREAT WORK THAT THEY DO?
BUILDING OPS BRIGHT IDEAS
Submit a Bright Idea or the name of a colleague/coworker to recognize their exceptional contribution in enabling greatness in Building Operations by emailing vp.finops@ubc.ca or sending them to brightideas.buildingops@ubc.ca
Bright ideas and/or nominations for colleagues submitted for the month will be reviewed to win a monthly prize. All submissions for the year will be reviewed and winners will be selected in each of the categories above. Winners will be recognized at the annual Building Operations Holiday events in December.
ALL SUBMISSIONS WILL REMAIN CONFIDENTIAL
There are no limit to the number of submissions.
For more information on the categories or to download a nomination form, visit the Staff Recognition page on our website.
Questions?
From time to time we will ask you for questions about how we are doing. Bright Ideas will be your repository to make sure that we hear you and provide meaningful answers. Drop us a line at vp.finops@ubc.ca or brightideas.buildingops@ubc.ca
CHECK OUT WWW.HR.UBC.CA/CAREERS FOR CURRENT BUILDING OPS JOB POSTINGS
Know anyone interested in working in Building Operations? Let them know about our current job postings
- Job #33026 Manager, Municipal Services – Soft Landscape
- Job #33147 Project Coordinator – Mechanical & Electrical
- Job #32964 Trades 2 – Metal Worker
For full listings, check out designated job postings boards or visit UBC Careers
Employee Engagement
ALL MUNICIPAL STAFF WORKSHOP WAS HELD ON THURSDAY MARCH 14TH.
Municipal Services held its first all staff workshop on Thursday, March 14th. The workshop was a great success where we spent time together as a team. Getting to know our colleagues is the first step in a creating a positive, healthy and inclusive work environment. We focused our discussion on why our work is important, change in the workplace, and the Strategic Plan.
Thanks to everyone who could attend. I feel very fortunate to be a part of such an amazing team.
Jen Sheel
Superintendent of Municipal and Construction Services
Quick Updates
WELCOME TO UBC: NIGEL BOTEJU AND EMELINE BUNUAN
REGISTER YOUR STAFF FOR 2019 CORE SAFETY TRAINING COURSES
WESBROOK MALL & STUDENT UNION BOULEVARD UPGRADES: JAN 14 TO OCT 31
ROAD CLOSURE JANUARY 14 – MAY 31 WESBROOK MALL BETWEEN STUDENT UNION BLVD. & UNIVERSITY BLVD.