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PLANON TECHNICIAN TRAINING KICKS OFF!
Technician Training. Planon technician training kicked off this week! Between Oct 5th and 30th, there will be Planon mobile technician training every hour of every week day. Each division has been assigned a pair of trainers who will deliver training on completion of work orders, requesting materials, completing time cards and attaching assets to work orders to track maintenance activities. Talk to your head or manager if you have questions about technician training. Please ensure you have downloaded the Planon App Suite app prior to attending training:
Apple devices: https://apps.apple.com/us/app/planon-appsuite/id1211171305
Android devices: https://play.google.com/store/apps/details?id=com.planonsoftware.universe&hl=en_CA
Missed your technician training? If you are a technician, and you miss an in-person training session in October, talk to your head to get scheduled into a makeup session that same week. For a recording of the week’s session, get the course link at emms.ubc.ca in the Training tab.
Non-Technician Training. If you miss your scheduled zoom Planon training session, please review a recording before your next scheduled training session. All recordings are posted on Canvas. Get the course link at emms.ubc.ca in the Training tab.
Looking for Job Aids? Job Aids are step-by -step guides for processes you’ll complete in Planon. Visit the Training Tab at emms.ubc.ca to get the link to Job Aids in Canvas.
REMINDER TO ABIDE BY UNIVERSITY REQUIREMENT TO WEAR NON-MEDICAL MASKS IN ALL COMMON SPACES
It has come to our attention that not all Building Operations employees have been following the direction of the university to wear non-medical masks in all common spaces.
We want to remind you that all UBC staff are required to wear non-medical masks, in common indoor spaces on our campuses. The requirement for the use of non-medical masks applies to common indoor spaces, such as hallways, stairways, building entryways, washrooms, common areas and other high-traffic areas.
As per the COVID-19 Campus Rules
- Everyone on UBC Premises must comply with these COVID-19 Campus Rules and any other UBC rules.
- Failure to follow these COVID-19 Campus Rules or other rules or safety protocols by faculty or staff may result in discipline up to and including the termination of employment.
Please take a minute to familiarize yourself with the UBC indoor mask policy and its exceptions provided in the COVID-19 Campus Rules and the Building Operations Safety Plan (pg. 4) located on our website here: https://buildingoperations.ubc.ca/staff/
SAFETY SUPERVISION AND PRIVACY & INFORMATION SECURITY CANVAS COURSES AT NEARLY 100% COMPLETION ACROSS BUILDING OPERATIONS!
Thank you to everyone who completed the mandatory on-line training by September 30th and to all of the Supervisors and Managers that helped their teams throughout training.
We are so close to 100% completion and with one final push, we will get all of our teams there!
Please ensure to take this training if you have not done so already. If you require support, please get in touch with your Supervisor or Manager.
Safety Supervision at UBC: Only for staff that have a supervisory component to their role (eg. front-line Custodial staff are exempt and do not need to complete this training). If you question whether or not you need to complete this training please ask your Manager.
Course Link: https://wpl.ubc.ca/browse/srs/mandatory/courses/wpl-srs-supert
Privacy & Information Security Fundamentals Parts 1 and 2: All staff must complete these two courses.
Part 1 Course Link: https://wpl.ubc.ca/browse/prism/courses/wpl-srs-prsecf
Part 2 Course Link: https://wpl.ubc.ca/browse/prism/courses/wpl-srs-prsec2
PROTECTING UBC’S INFORMATION SECURITY: PRECAUTIONARY PHISHING MEASURES
As a public institution with a significant research focus, UBC has seen an increase in cyberattacks. As you know, we are also about to implement a new enterprise system, Workday, which is likely to generate targeted phishing campaigns with the aim of tricking unsuspecting faculty and staff into providing their credentials.
“Phishing” refers to an attempt by a third party to solicit confidential information from an individual, group, or organization by mimicking or spoofing a specific, usually well-known brand, usually for financial gain.
UBC is constantly being phished, with many criminals using tools to further target faculty, staff, and student employees who have already responded to a phish. Most common to UBC are email messages sent with a deceptive link in the message that may appear to have one destination, but actually leads to another. While we attempt to screen email at the source, far too many emails prevail in tricking our faculty, staff, and student employees to click or give up their UBC credentials, posing ongoing risks for the university.
On Monday, many of you noticed a warning tag on external email messages received from non-UBC sources. The tag is a reminder to verify the authenticity of the email before clicking on links, opening any attachments, or responding to the message. Many of you have shared feedback on the external email warning tag, and these have been shared with the Cybersecurity team to consider and improve.
We should also note that in the last 24 hours, there were more than 53,000 phishing attempts blocked. In the last month, there were 1.7 million phishing attempts blocked.
In the lead‐up to Workday, it is more important than ever that the UBC community is prepared and diligent when it comes to potential phishing attacks. To combat phishing, a number of activities are being undertaken to mitigate the risks, including:
- Self-phishing campaigns: Self-phishing is an educational technique in which fake phishing messages are sent by the institution as a training exercise to help faculty and staff prepare for an actual attack;
- Implementing mandatory multi-factor authentication (MFA);
- Training and phishing information sessions during Cybersecurity Month (October).
Please note that given the urgency and immediacy of phishing attacks ahead of the Workday launch, a UBC-wide self-phishing campaign will be deployed during two weeks in October. This will help prepare and educate you on how to quickly spot some of the most common types of phishing and avoid falling victim to their attacks.
We know our community is already experiencing a great deal of change as we adapt to recent events. Anti-phishing measures are important for us to understand our part in being responsible for protecting UBC’s information. For more information on how to report phishing emails, please visit UBC’s Privacy Matters website.
Thank you for your attention to this important matter.
LIFE SCIENCES EXHAUST FAN BEARING REPLACEMENT SATURDAY SEPTEMBER 12TH
Making repairs to those huge rooftop Strobic fans is no easy task, but the Construction Office led the project to replace failing bearings on one of the large lab exhaust fans on the roof of the Life Sciences Centre and the task was done in one day.
This took the coordinated effort of multiple crews, including Municipal, Electricians, Millwrights, BMS & the Control Shop.
Work began early with SOS closing off Agronomy Road for the large crane that was required.
The fan cone and motor weigh the hundreds of kilos and needed to be lifted off of the exhaust housing and lowered onto the roof deck for the bearing replacements to be done.
The motor had to be separated from the impeller and housing to get to the bearings.
Continued forest fire smoke hanging over the city kept the sun from getting the crew too hot on the roof.
2020 UNITED WAY CAMPAIGN IS UNDERWAY: OCTOBER 5TH TO DECEMBER 31ST
It goes without saying that 2020 has been an incredibly challenging year for all of us – our lives have been impacted in ways we could have never predicted. The impact of COVID-19 has been especially challenging for individuals and families who are lonely and isolated and who suddenly find themselves underemployed, socially isolated, and hungry. As members of the UBC community, we can make a difference for our local communities by supporting the United Way.
Now more than ever – we need local love.
Our local United Way has responded to the needs of our local communities during this unprecedented time. With Community Builders on the look-out for those needing support in our neighbourhoods and Local Love Food Hubs responding to address food insecurity, United Way has stepped in when our communities need it the most. Every donation helps those in need, and we encourage everyone to become a donor for this important cause.
Together, we can make a difference for our own communities.
More details about United Way:
- United Way is a non-profit organization that serves the needs of our local community and ignites the desire in everyone to improve this place we call home.
- United Way has been supporting vulnerable seniors, families and children for over 90 years across the Lower Mainland and Fraser Valley.
- United Way’s impact is 100% local meaning every donation stays right here in the Lower Mainland and their vision is to create a healthy, caring, and inclusive community
- UBC is the one of the top contributors to the United Way of the Lower Mainland, having raised over $575,000 last year in support of United Way initiatives.
- This year President Santa J. Ono is the cabinet co-chair of the United Way of the Lower Mainland campaign
- Last year, we had over 900 donors to the campaign. This year the UBC United Way campaign goal is to inspire 1000 donors to support this great cause.
More information on the Building Operations United Way campaign to come shortly!
https://eaccess.uwlm.ca/crm/Home.jsp
HAVE YOUR PHONE WORK FOR YOU
As the pandemic continues and we become accustomed to new ways of working and living, our mental health may need a bit more support. Here are some free mental health apps for your phone that you may find beneficial. These apps are for your Window, IOS, and Android devices and have been provided for information only.
*Please keep in mind the information contained in these resources does not constitute, and should not be relied on, as professional advice. It is always recommended that you consult with your physician or appropriate health-care provider with respect to your particular circumstances.
Fabulous
This science-based app is intended to help you build healthy rituals in to your life.
Calm
A meditation app for beginners that also includes programs for intermediate and advanced meditators. Guided meditation sessions are available in lengths of 3, 5, 10, 15, 20, or 25 minutes so you can choose the length that best fits your schedule.
SAM (Self-Help for Anxiety Management)
Self-Help for Anxiety Management (SAM) is a free app that provides people with instructions and activities for managing anxiety. Users can log in and trend their present level of anxiety, list things that make them anxious, read about activities for improving anxiety management, bookmark useful tools and approaches, and discuss anxiety management with other users.
SuperBetter
SuperBetter builds resilience – the ability to stay strong, motivated and optimistic even in the face of change and difficult challenges. Playing SuperBetter unlocks heroic potential to overcome tough situations and achieve goals that matter most.
Pain Coach (WebMD)
WebMD Pain Coach offers a holistic approach to balancing lifestyle with chronic pain conditions to help inspire a better day. WebMDs new app is a mobile companion to help you though daily health and wellness choices so you can better manage your chronic pain.
SIGN UP FOR THE UBC VIRTUAL SHAKE OUT DRILL OCTOBER 15TH AT 10AM
Is your home ready for an earthquake?
We’re all spending more time at home at the moment, which makes it all the more important to prepare your home for the unexpected.
Each year thousands of people across BC take part in the ShakeOut earthquake drill to get ready for seismic activity, and this year is no different.
Join UBC’s virtual ShakeOut drill on October 15th between 10:00 am and 10:20 am to learn how to get your home ready, and what you should do during an earthquake.
Zoom link – https://ubc.zoom.us/j/61527492011?pwd=YnZDblgwT2MyeTdzZ0RnOE1ZVkVDUT09
Password – 59473
WEEKLY EMERGENCY TIP: WHICH NON-PERISHABLE FOODS CAN I PUT IN MY EMERGENCY KIT?
Non-perishable foods are an important part of your emergency preparedness kit. Choose items such as canned vegetables, fruits, and stews that are ready to eat. Crackers, cookies and granola bars are also a good choice, along with nuts and dried fruit. Make sure to replace items once per year.
For more information about preparing an emergency food kit, see the Government of Canada’s website at https://www.canada.ca/en/public-health/services/emergency-preparedness/preparing-emergency-food-kit.html
CHECK OUT WWW.HR.UBC.CA/CAREERS FOR CURRENT BUILDING OPS JOB POSTINGS
Job ID 38463 – Trades 3- Mechanic – Building Ops – Garage