The latest news from Building Operations Weekly

Latest staff news

All Staff Must Adhere to Province-wide COVID-19 Restrictions

By order and direction of the Provincial Health Officer, all individuals, places of work and businesses in B.C must adhere to the new province-wide restrictions 

Important guidelines that staff are to follow:  

  • Non-medical masks are required in indoors spaces. Face shields are recommended for individuals with exceptions that inhibits their ability to wear a mask.  
  • Those working remotely should continue to do so.  
  • Before coming to campus, assess yourself daily for COVID-19 symptoms. Stay home if you are ill.  
  • Minimize your contact with others through physical distancing of 2-metres.  
  • All staff must adhere to maximum occupancy signage in all spaces 
  • Refrain from using other buildings to have coffee/lunch (unless designated food/coffee outlet) 
  • Refrain from carpooling to and from work if possible.   
  •  For more information, please review UBC’s COVID-19 campus safety rules:

Safety Plans:  

All staff are also to follow directives outlined within our Building Operations safety plan, including new operational procedures put in place throughout each building.  Methods and practices outlined in the safety plan are in accordance with guidelines set by BCCDC to prevent the spread of COVID-19. Your self-compliance with the guidelines set out in the safety plan is of the utmost importance.

The safety plan includes a review of all Building Operations buildings operational activities and directives to ensure effective controls are in place to prevent the infection from COVID-19. These activities include, but are not limited to; 

  • cleaning and hygiene
  • following directional arrows/traffic flow
  • maintaining physical distancing in buildings and vehicles
  • adhering to entrance/exit signage
  • compliance with maximum occupancy limits for meeting rooms, office spaces, kitchens and washrooms. 

Non-compliance with our safety plan and any other relevant COVID-19 related policies or updated building procedures may result in loss of access to a particular space and could lead to discipline.

If you have not already done so, please review the safety plan for your building on the Staff tab of the Building Operations website

Daily COVID-19 Self Assessments must be completed daily prior to coming to work on campus

The updated Public Health Orders reinforce the requirement for all faculty and staff to self-assess daily for symptoms of COVID-19, before arriving at their workplace. 

Please use the BC self-assessment tool at to complete your self assessment prior to coming to work on campus. To make the daily assessment more convenient, you can download the BC COVID-19 app to your mobile device. 

Anyone experiencing symptoms should follow the guidance provided in the self-assessment tool. Do not come into work if you are feeling ill or have COVID-19 related symptoms. According to the WHO, the common symptoms of COVID-19 are:

  • Fever
  • Dry Cough
  • Tiredness
  • Loss of sense of taste/smell
  • Sore throat

Final week to submit your Staff Excellence Award nominations 

**This is the final week to submit your nominations – All nominations must be received no later than November 27th 2020** 

Nominations can be completed at 

Through the Staff Excellence Award Program, Building Operations provides recognition and rewards our staff who have consistently demonstrated excellence in the performance of their work and service to the University.

We understand that it is has been a challenging year, so all the more important to recognize the great contributions from your team and celebrate all of the great work that we have accomplished together as a team. 

All staff are invited to nominate one (or more!) of their colleagues who, in their view, have achieved excellence in one of the following Award categories, inspired by our Strategic Plan:

  • Employee Engagement (Health and Safety Nominations Included Here)
  • Leadership Development
  • Asset Stewardship
  • Innovation
  • Customer Experience
  • The Kim Nulty Award (Inspiration)

Nominations can be completed at 

For more details, please contact 

Joey-Lee Rebelo
Phone: 604-822-5997

Reminder to Register for Respirator Fit Testing

Reminder, in order for an employee to use a tight-fitting respirator (e.g. full-facepiece, half-facepiece (ex. reusa­­­­ble elastomeric styles, N95, etc.), they must complete a fit test prior to their first use and annually thereafter.

To register for a fit test, employees will need to: 

If you have questions, contact Lori Takenaka at

Using Planon

Bookmark a new section on the EMMS website called Using Planon (, where you’ll find the latest news and tips to help you work effectively in Planon. This one-stop shop provides updates and reminders on how to access Canvas for Planon Job Aids and Videos. Job aids will be updated frequently so be sure to visit Canvas for the latest version. 

For support, inquiries and access relating to Planon, including functional questions, please submit a ticket through the ServiceNow Self Service Portal.

United Way Building Operations Campaign: Donate to Win!

It goes without saying that 2020 has been an incredibly challenging year for all of us – our lives have been impacted in ways we could have never predicted. The impact of COVID-19 has been especially challenging for individuals and families who are lonely and isolated and who suddenly find themselves underemployed, socially isolated, and hungry. As members of the UBC community, we can make a difference for our local communities by supporting the United Way.

There are two ways you can donate to win this year!

1) Donate at the link below – either one time donation or payroll deduction – and you will be entered into a draw to win a $250 gift card. The winner will be announced Friday December 4th 

2) The United Way will be hosting a campus wide 50/50 draw that you can purchase tickets for – more details to come once dates have been confirmed

More details about United Way:

  • United Way is a non-profit organization that serves the needs of our local community and ignites the desire in everyone to improve this place we call home.  
  • United Way has been supporting vulnerable seniors, families and children for over 90 years across the Lower Mainland and Fraser Valley.  
  • United Way’s impact is 100% local meaning every donation stays right here in the Lower Mainland and their vision is to create a healthy, caring, and inclusive community
    UBC is the one of the top contributors to the United Way of the Lower Mainland, having raised over $575,000 last year in support of United Way initiatives. 
  • This year President Santa J. Ono is the cabinet co-chair of the United Way of the Lower Mainland campaign 
  • Last year, we had over 900 donors to the campaign. This year the UBC United Way campaign goal is to inspire 1000 donors to support this great cause.

Weekly Emergency Tip: Know the risks, Make a plan, Get a kit

Knowing the potential hazards that exist in your area, making a plan for your family and getting an emergency kit are the foundation of your emergency preparedness.   

For everything you need to know about preparing for a disaster, visit UBC’s Emergency Preparedness website ( or Government of Canada’s Get Prepared website ( 


Job ID 38594  – Sub-Head Tool Crib/Store Operator