Building Operations Weekly

Customer Experience

PRESIDENT ONO SENDS KUDOS TO CUSTODIAL STAFF DURING GRADUATION

Congratulation to the Custodial Services staff whose hard work maintaining the Chan Centre clean for the UBC graduation ceremonies did not go unnoticed.

KUDOS TO THE TRADES, PROJECT COORDINATORS & CONSTRUCTION OFFICE

Kudos from the Office of the Vice-President of Academic of St. John’s College to all the Trades, Project Coordinators, and Construction Office for all the hard work they did on the renovations needed in order to create new office space for the Vancouver Summer Program.  The renovations took place during the busiest period of the program and they are grateful for these efforts.

Asset Stewardship

REGISTER YOUR ENHANCED CWL BY MAY 31, 2019

This is the final week to register for enhanced CWL. Come by the USB  training room on Thursday, May 30 from 7:30 AM to 11 AM to get registered. Speak with your head or manager if you’re not able to get registered by May 31.

For more information visit https://mfadevices.id.ubc.ca

As of May 28, 2019, these are the remaining users to enroll from each unit:

EAD/ SHARED DRIVE PROJECT IMPLEMENTATION BEGINS THIS WEEK

Over the next 6 weeks everyone in Building Operations  will be migrated onto EAD (Enterprise Active Directory)  and the updated Shared drive folder structure will be made available for use

When will  this happen?

May 29th 2019 onward until  June  30th  2019 – Specific dates will be shared with you one week in advance of your specific event and support will be provided on the day of the event.

The below table highlights the running order for Building Operations:

To read more about EAD follow this link:https://it.ubc.ca/services/accounts-passwords/enterprise-active-directory

EMMS UPDATE: EMMS PROJECT TEAM ATTENDS PLANON TRAINING

UBC welcomed the Planon team to campus on May 21st as UBC and Planon began the implementation journey. EMMS team members received 3 days of training to learn Planon core concepts including navigation, terminology and business process functionality for maintenance, inventory and asset management.

Planon’s ease of use, ability to drill down into information based on security roles and intuitive interface accessible via desktop, mobile and tablet devices will introduce some exciting opportunities for UBC to improve operational effectiveness. Note: Planon staff training will be provided well in advance of the scheduled Go Live in April 2020, beginning in late 2019. Visit http://emms.ubc.ca for details.

UPDATE ON PRIVACY AND INFORMATION SECURITY

Congratulations to all those who completed the Privacy and Information Security Fundamentals training. You made Building Operations shine and UBC safer from a cyber security perspective.

Since there is a lot on the go just a quick recap on what Privacy and Information Security Fundamentals training was all about and why it’s so important:

Nearly every UBC faculty and staff member has access to confidential information, including personal and payment card data. As the loss or disclosure of this information could be very harmful, it’s important for you to know how to protect it.

Who should take the training?

Privacy and Information Security – Fundamentals training is a mandatory requirement for faculty, staff, researchers, student employees and contractors who use UBC Electronic Information and Systems.

Not sure if this applies to you?  If you work on a computer or mobile device you need to take the training. If you have other questions there are helpful FAQ’s on the following linkhttps://privacymatters.ubc.ca/fundamentals-training>

This is where Building Operations stands as of May 19, 2019:

Leadership Development

CHECK OUT WWW.HR.UBC.CA/CAREERS FOR CURRENT BUILDING OPS JOB POSTINGS

Know anyone interested in working in Building Operations? Let them know about our current job postings

• Job #33806  Office Administrator
• Job #33261  Auxiliary Service Worker
• Job #33916  Clerk 4

Quick Updates

ROAD TO GOLD EVENT VIDEO LINK

https://mediasite.audiovisual.ubc.ca/Mediasite/Play/d827ccbd487e4a1982803b239369a14f1d

You can download the file through this link

TIPS ON AVOIDING INSECT BITES AND STINGS

For those of us working outside, there are risks associated with common insects and arachnids. Bug bites and stings are more than just uncomfortable, they have the potential for infection and allergic reaction that can cause considerable harm.

Here are some tips to help you work safety around insects:

1. Bees and wasps rarely sting unless they are aggravated.
2. Wear light-coloured clothing, with long sleeves and pants. Tuck your top into your pants, and your pants into your boots or socks.
3. Use insect repellent containing 20-30% DEET. However, this can be an attractant for bees and wasps so you will need to consider the area where you are working and whether there are likely to be bees and wasps.
4. Avoid perfume, cologne or scented soaps if you are going into an area where there are likely to be bees and wasps.
5. Stay calm if a bee lands on you. It will eventually leave of its own accord. If you don’t want to wait for it to leave, slowly and gently brush it away.
6. If you are allergic to insect stings, you should inform your supervisor and indicate whether you carry an Epi-pen. This will allow your employer to provide assistance should you be stung while working.
7. Take a shower as soon as possible after working outdoors.

48-HOUR INVESTIGATION REQUIREMENTS FOR ALL ACCIDENT/INCIDENTS

During the first 48 hours immediately after the occurrence of an incident or accident, all employers are required to conduct a preliminary investigation.

This 48 hour preliminary investigation requires:

• The incident site is to be visited and the area made safe prior to any further work being conducted;
• Identification and implementation of immediate corrective actions (includes those taken to provide first aid, contain/ remove the hazard and secure the scene);
• The completion of a UBC CAIRS report documenting what occurred and the immediate corrective actions implemented.

Once the preliminary investigation is complete, a full investigation must follow to determine the root causes, and corrective actions to prevent reoccurrence. If additional corrective actions are identified (usually those that address the root causes), then those should be completed or have detailed timelines within 30 days of the incident’s occurrence. If none are identified, the preliminary investigation constitutes the full investigation.

In 2018, Building Operations achieved 80% compliance with the 48 hour preliminary investigation requirement. Overall Building Operations is up at 89% YTD in 2019. Kudos to Custodial for achieving 100% compliance within the first quarter of 2019.

WELCOME TO UBC:

·         Dean Bains — Municipal, Seasonal Labourer

·         Andrew Black — Municipal, Seasonal Labourer

·         Keane French — Municipal, Seasonal Labourer

·         Cezanne Morden — Municipal, Seasonal Labourer

·         Zachary Sheppard — Municipal, Seasonal Labourer

·         Duncan Simmons — Municipal, Seasonal Labourer